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Delegation: Where Do I Start?

By , June 14, 2017

There are so many things you can delegate. But what should you delegate first?

What one thing do you and the most successful business owners on the planet have in common?

Well, for one thing, you both have only 24 hours in a day. No more, no less.
So how do you scale your business in those 24-hour days? Days when you’re overwhelmed with day-to-day tasks; when you’re constantly fielding “urgent” interruptions; when you’re struggling to move the ball forward on the big picture vision you have for your business?

The answer is mastering the art of delegation.

I’ve talked about the importance of delegation in previous blog posts. I’ve written about how crucial it is for the growth of your business, and yet how so many business owners struggle to do it right. The bottom line? To grow yourself and your company, you need to accept that you can’t do everything, give others ownership of those tasks, and focus on doing the things with the highest payoff.

So, in this post, I’m going to try to answer a common question I get from business owners about delegation: There are so many things on my plate that can be delegated. Where do I start? How do I prioritize what to delegate first?

I’d like you to think about some of the tasks that you want to delegate, and assign them to a place on this table, which rates any given task based on two criteria: passion (how much you enjoy it) and competence (how good you are at it). For best results, I encourage you actually print out this post and write the tasks down in the table.



Now, take a look at the tasks you put into each box. The below key should help you set your delegation priorities.

Box #1: Delegate First. These are tasks you hate and you’re also not good at. You really dread these tasks. Waste no time in delegating these tasks—they are your first priority to get off your plate.

Box #2: Delegate Next. These are tasks that you dislike, but you’re good at them. You may be hesitant to delegate these tasks, but they’re a drain on your time and energy. These are your second priority to delegate, after the tasks in Box #1.

Box #3: Pause and Evaluate. These are tasks you love doing but you’re not so good at. Here, you have a decision to make. Either they’re important enough that you invest the training to become good at them, or you let them go.

Box #4: Don’t Delegate. These are tasks that you love doing, and that you’re good at. These are the activities that get you out of bed each morning, and the ones that bring the most value to your business. These should be your number one focus.


I encourage you to really take the time to do this exercise properly—yes, print it out, grab a pen, and dive in. I know that for many business owners, thinking about their daily tasks in this way was a huge breakthrough. It brought the idea of delegation from the abstract to the practical and made them realize what they really need to be focusing on to scale their business.

If you do this exercise, I’d love to hear from you. Did it help clarify how to set your delegation priorities? Did it re-inspire you to focus on the tasks that get you out of bed each morning and have the highest payoff for your business? Let me know in the comments, or shoot me an email at mhoffman@ptexgroup.com or on Twitter @MenyHoffman.

*Special thanks to Michael Hyatt, for developing this tool. For more on delegation, visit his website: www.michaelhyatt.com.

P.S. Want more practical tips and advice on this topic? Download my free guide, “Mastering the Art of Delegation.” Based on years of coaching business owners, it walks you through the whys, hows, and whats of mastering delegation so that you can successfully scale your business.

Download the Free Guide


Meny Hoffman

Meny Hoffman

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